Deputy Director: Buildings Management And Auxiliary Support

Experience

A recognised NQF level 7 qualification in Facilities Management / Property Management / Building Management / Build Environment. 5 Years’ relevant experience in facilities and building management, of which 3 years must be at a supervisory

Key responsibilities

• The successful candidate will be responsible for managing procurement and maintenance for new or alternative office accommodation and building-related projects
• Facilitating procurement of office accommodation for Head Office
• Compiling needs assessments for the new/alternative accommodation
• Verifying leases that are due to expire and prepare requests to the Department of Public Works and Infrastructure (DPWI)
• Compiling User Asset Management Plan (UAMP) for the Department in line with Treasury requirements
• Compiling motivation for funding for office accommodation
• Ensuring preventative maintenance in all buildings
• Monitoring landlords’ performance in line with the lease agreement
• Compiling maintenance reports and prepare costing for repairs
• Managing Utility accounts
• Ensuring timeous payments of the rental and municipal services
• Ensuring timeous payments for TV connections and licences
• Compiling and monitor office accommodation expenditure report
• Managing office space and office allocation
• Conducting office space audit to determine usage
• Preparing location plans
• Facilitating the relocation projects to new offices and newly procured offices
• Facilitating the installation of telephone and IT connections
• Managing auxiliary support services
• Ensuring that cleaning services are provided in the building
• Ensuring that food services are provided in the building
• Ensuring that telecommunications are fully operational and well maintained
• Monitoring telephone accounts and usage thereof
• Managing messenger services
• Managing production services
• Monitoring implementation of Energy efficiency and Occupational Health and Safety (OHS) in all Departmental buildings
• Compiling energy usage reports on a monthly basis
• Conducting energy awareness programmes
• liaising with DPWI and Eskom on the energy saving mechanisms
• Facilitating implementation of OHS in all buildings
• Leading the emergency teams during evacuation
• Managing lease agreements, service contracts and service level agreements
• Reviewing all service agreements and contracts
• Holding quarterly review meetings with service providers
• Preparing letters for non- compliance to service providers.

Additional details

• Grade: Provincial

How to apply

Email application: [email protected]

• Application method: Email
• Email: [email protected]
• Enquiries: Mr M Mohlabeng
• Telephone: (012) 444 6222

Please note

• EE