Campus Administrator

What you will need

• Appropriate recognised Bachelor's degree/National Diploma (NQF Level 6) or equivalent qualification in Public Administration, Office Administration, Management Assistant or related field.
• Digital literate and competent in Word / Excel / PowerPoint / Outlook / Teams.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders.
• A valid driver's licence and willingness to travel.
• Competencies: Sound knowledge of general office administration procedures, secretarial support functions, and campus operational systems.
• Understanding of Public Service legislations, policies, regulations, and frameworks, including the Public Service Act, Public Service Regulations, Employment Equity Act, and Labour Relations Act.
• Broad familiarity with the Post-School Education and Training (PSET) sector, Higher Education sector, and TVET college administration environments.
• Basic understanding of corporate governance, cost centre budgetary principles, expenditure tracking, and cash flow management.
• Working knowledge of archiving standards, record-keeping requirements, and QMS (Quality Management Systems) compliance.
• Strong planning, organising, and time- management skills to coordinate campus enrolment plans, meetings, workshops, and administrative schedules.
• Excellent communication and interpersonal skills for client-oriented service delivery, staff support, and resolving administrative queries.
• Proficiency in report writing, compiling management presentations, and drafting departmental correspondence and procurement memos.
• Problem-solving and analytical skills to verify documentation, reconcile data exceptions, and monitor all staff attendance registers.

Experience

Minimum 2/two years related experience. Financial and administrative skills to handle purchase requisitions, invoice coordination, and basic cost-centre expenditure tracking. 2 Years of practical experience working within a busy administrative, corporate, or public sector office environment. Practical experience in coordinating human resource administrative functions, such as leave management, Performance Management and Development System (PMDS) documents, and disciplinary or grievance record-keeping. Hands-on experience in handling procurement processes, drafting requisitions, receiving goods, and maintaining structured filing and archiving systems in line with compliance regulations. Experience in 56 supporting student administration processes, including student registration, data capturing, document scanning, and examination coordination. Prior working experience within a public TVET college environment will be an added advantage. Formal training or experience in financial record-keeping, asset management, or supply chain management within the public sector will be an added advantage. Experience with electronic student management information systems (IFSS / Coltech or similar TVET MIS platforms) will be an added advantage.

Professional registration

Experience in 56 supporting student administration processes, including student registration, data capturing, document scanning, and examination coordination.

Driver's licence

A valid driver's licence and willingness to travel.

Skills and competencies

• Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders.
• Competencies: Sound knowledge of general office administration procedures, secretarial support functions, and campus operational systems.
• Strong planning, organising, and time- management skills to coordinate campus enrolment plans, meetings, workshops, and administrative schedules.
• Excellent communication and interpersonal skills for client-oriented service delivery, staff support, and resolving administrative queries.
• Problem-solving and analytical skills to verify documentation, reconcile data exceptions, and monitor all staff attendance registers.
• Financial and administrative skills to handle purchase requisitions, invoice coordination, and basic cost-centre expenditure tracking. 2 Years of practical experience working within a busy administrative, corporate, or public sector office environment.

Key responsibilities

• Render administrative support services.
• Administer and coordinate Human Resource Services.
• Provide procurement services.
• Maintain a proper filing system.
• Administer student registration and examination process.

Additional details

• Grade: Provincial

How to apply

Apply online using the application link below. Follow the application directions in the official circular.

• Application method: Online
• Enquiries: PJ Reyneke at 087 188 2060
• Telephone: 087 188 2060

Please note

• Applicants are required to submit copies of qualifications and other relevant documents on application and must submit a fully signed Z83 form and detailed Curriculum Vitae.
• Certified copies of qualifications and other relevant documents will be submitted by shortlisted candidates.
• Applications received after the closing date and those that do not comply with the requirements will not be considered.
• It is the applicant’s responsibility to have foreign qualifications and national certificates (where applicable) evaluated by the South African Qualification Authority (SAQA).
• The Department reserves the right not to fill the posts.
• The successful candidate will be subjected to personnel suitability checks and other vetting procedures.
• Applicants are respectfully informed that correspondence will be limited to short-listed candidates only.
• If notification of an interview is not received within three (3) months after the closing date, candidates may regard their application as unsuccessful.
• The Department will not be liable where applicants use incorrect/no reference number(s) on their