Assistant Director: Supply Chain Manager

What you will need

• Appropriate recognised Bachelor's degree/National Diploma (NQF Level 6) or equivalent qualification in Supply Chain Management or related field.
• Digital literate and competent in Word / Excel / PowerPoint / Outlook / Teams.
• A valid driver's licence and willingness to travel.
• Competencies: Legislative Frameworks: Public Finance Management Act (PFMA), Treasury Regulations, and the PPPFA.
• Sourcing Strategies: Demand management, acquisition management, and contract management.
• Public Sector Procurement: Working knowledge of the Central Supplier Database (CSD) and e-Tender portals.
• Asset Management: Knowledge of GRAP standards regarding asset registers and disposal.
• Analytical Thinking: Ability to interpret complex financial data and procurement trends.
• Negotiation: Proven ability to manage Service Level Agreements (SLAs) and vendor relations.
• Communication: High-level verbal and written reporting skills for council and internal Section and Unit presentations.
• Computer Literacy: Proficiency in MS Office (Advanced Excel) and relevant ERP systems (e.g., COLTECH).
• Leadership: Strong team management and conflict resolution capabilities.
• Proven 47 track record in inventory control management.

Experience

A minimum of five years (5) working experience in a Supply Chain Management environment. At least 3 years relevant Supervisory experience. Extensive experience in bid committee administration (specification, evaluation, and adjudication). Experience in internal audit coordination, specifically addressing SCM findings. Experience in the development and implementation of SCM policies and standard operating procedures (SOPs). Experience specifically within the TVET or Higher Education sector.

Professional registration

Registration with a relevant professional body (e.g., CIPS).

Driver's licence

A valid driver's licence and willingness to travel.

Skills and competencies

• Competencies: Legislative Frameworks: Public Finance Management Act (PFMA), Treasury Regulations, and the PPPFA.
• Communication: High-level verbal and written reporting skills for council and internal Section and Unit presentations.
• Completion of the National Treasury Public SCM Municipal Minimum Competency levels.

Key responsibilities

• Demand and Acquisition Management: The manager must ensure that the procurement of all goods and services aligns with the College’s Annual Procurement Plan.
• Key Tasks: Overseeing the specifications process, managing the quotation system for lower-threshold purchases, and ensuring all acquisitions are competitive and cost-effective.
• Performance Indicator: 100% execution of the approved procurement plan within budget.
• Logistics and Inventory Management: This area focuses on the physical movement and storage of goods across various campuses.
• Key Tasks: Managing the central stores, overseeing the distribution of textbooks and consumables to satellite campuses, and maintaining optimal stock levels to prevent over-purchasing or stock-outs.
• Performance Indicator: Accuracy of inventory records and reduction in stock loss/wastage.
• Bid Committee Secretariat and Administration: The SCM Manager acts as the custodian of the formal bidding process.
• Key Tasks: Facilitating the Bid Specification, Evaluation, and Adjudication Committees.
• Ensuring that all bids are advertised, opened, and awarded in strict accordance with the PPPFA (Preferential Procurement Policy Framework Act).
• Performance Indicator: Zero successful appeals or legal challenges against awarded tenders due to procedural non-compliance.
• Contract and Supplier Performance Management: Once a service provider is appointed, the SCM Manager must ensure value for money is realised.
• Key Tasks: Monitoring the performance of service providers against Service Level Agreements (SLAs), managing contract renewals/terminations, and maintaining an updated and compliant database on the Central Supplier Database (CSD).
• Performance Indicator: Timely delivery of services and documented quarterly supplier performance reviews.
• Asset and Disposal Management: Responsible for the lifecycle of the College’s movable assets, from acquisition to retirement.
• Key Tasks: Maintaining a GRAP-compliant asset register, ensuring all assets are barcoded and tracked across campuses, and managing the disposal of redundant or obsolete assets through auctions or transfers.
• Performance Indicator: Successful reconciliation between the asset register and the general ledger during annual audits.
• Compliance, Risk Management, and Audit Support: Ensuring the SCM unit always remains “audit-ready”.
• Key Tasks: Developing and implementing internal SCM controls to prevent irregular, fruitless, and wasteful expenditure.
• Preparing all necessary documentation and "audit trails" for the Auditor-General (AG) or internal auditors.
• Performance Indicator: Achievement of a "clean audit" outcome for the Supply Chain Management unit.

Additional details

• Grade: Provincial

How to apply

Apply online using the application link below. Follow the application directions in the official circular.

• Application method: Online
• Enquiries: PJ Reyneke at 087 188 2060
• Telephone: 087 188 2060

Please note

• Applicants are required to submit copies of qualifications and other relevant documents on application and must submit a fully signed Z83 form and detailed Curriculum Vitae.
• Certified copies of qualifications and other relevant documents will be submitted by shortlisted candidates.
• Applications received after the closing date and those that do not comply with the requirements will not be considered.
• It is the applicant’s responsibility to have foreign qualifications and national certificates (where applicable) evaluated by the South African Qualifications Authority (SAQA).
• The Department reserves the right not to fill the posts.
• The successful candidate will be subjected to personnel suitability checks and other vetting procedures.
• Applicants are respectfully informed that correspondence will be limited to short-listed candidates only.
• If notification of an interview is not received within three (3) months after the closing date, candidates may regard their application as unsuccessful.
• The Department will not be liable where applicants use incorrect/no reference number(s) on their