Assistant Director: Registration Services

What you will need

• Matric / Grade12 Certificate plus a recognised 3-year National Diploma or Degree in Public Management / Public Administration / Business Administration or a relevant qualification.

Experience

Must have minimum of 3 to 5 years relevant work experience in registration services preferably in the Public Sector or Institutions of Higher Learning of which 2-3 years should be on supervisory

Professional registration

Must have minimum of 3 to 5 years relevant work experience in registration services preferably in the Public Sector or Institutions of Higher Learning of which 2-3 years should be on supervisory

Key responsibilities

• Manage the administration of the overall student registration: Develop, review and monitor the implementation of policies and procedure in relation to student registration, admission, scheduling and records.
• Provide workshops on the implementation of policies and procedure in relation to student registration, admission, scheduling and records.
• Develop and implement student enrolment and registration standard operating procedures which are aligned to those of the Department.
• Establish and oversee the work of the College Enrolment Committee as well as the Student Selection Committee.
• Champion online application and registration processes.
• Advise on marketing strategies to attract new potential students.
• Manage and update the Management Information System to ensure data validity and integrity.
• Ensure data verification processes are carried out according to relevant data policies.
• Manage student registration and ensure proper procedures are followed.
• Develop and review registration documents for accuracy.
• Manage the database for new graduates and alumni into the job market.
• Ensure provisioning of pre-entry support services to student during the registration process in relation to (financial aid, bursaries, student accommodation).
• Coordinate the provision of guidance and testing of students, regarding choice of and placement within programmes.
• Develop and implement a filing/recordkeeping system for student records.
• Conduct monitoring and verification of student records across the delivery system/sites.
• Implement the Central Application System from DHET.
• Ensure overall supervision and maintenance of MIS licences.
• Maintain and update database of students enrolled within programmes.
• Ensure that student orientations are conducted in all campuses.
• Oversee the provision of student financial aid and bursary services support: Ensure that the TVET Bursary Scheme is administered strictly according to the bursary rules and guidelines.
• Coordinate and chair the financial aid committee meeting and facilitate the awarding of approved college financial assistance programme.
• Verify compiled data on bursary statistics.
• Monitoring the tracking of student bursary requirements compliance and implement remedial initiative as required.
• Identify potential sponsors in recognising academic achievement.
• Manage the administration of student learning materials: Oversee issuing and collection of textbooks and learning materials.

Additional details

• Grade: Provincial

How to apply

Please hand deliver your application or email it to [email protected] in a pdf format and as one attachment, quoting the relevant reference number to the Principal, Western TVET College, Corporate Office, 42 Johnstone Street, Randfontein, 1760.

• Application method: Hand delivery
• Email: [email protected]
• Enquiries: Ms M Hlatshwayo/Mr P Motai
• Telephone: (011) 692 4004

Please note

• All applications must be accompanied by a signed and fully completed NEW Z83 form obtainable from any public service Department or DPSA website, a comprehensive CV including at least three contactable references.
• Only shortlisted candidates will be required to submit certified copies of original documents with academic records/transcripts and other relevant supporting documents on or before the day of the interview following communication from HR Office.
• Foreign qualifications must be accompanied by a SAQA evaluation report.
• All shortlisted candidates, including the SMS, shall undertake two pre- entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.
• If you have not been contacted within six months after the closing date, please consider your application as unsuccessful.
• Successful candidates will be subjected to a vetting and financial disclosure process (criminal record, citizenship, qualification verification and employment verification).
• People living with disability are encouraged to apply.
• If you have not been contacted within six months after closing date, please consider your application as unsuccessful.
• Western TVET College is an equal opportunities employer and reserves the right not to fill the posts.
• People with disability are encouraged to apply.
• Please ensure that the Z83 form is completed in full.
• Incomplete Z83 will be disqualified.