Assistant Director: Office Of The Principal

What you will need

• A Grade 12 / Matric / Level 4 Certificate.
• A valid driver’s licence.
• Knowledge of Public Service legislations and policies.
• Knowledge of PSET.
• Knowledge and understanding of the TVET/ CET Administration.
• Understanding of the Higher Education sector.
• Understanding of corporate governance.
• Understanding Cost centre budgetary, expenditure and cash flow management.
• Employment Equity Act, Public Service Regulations and Public Service Act, Labour Relations Act and any other related legislation.
• Planning and organising skills.
• Financial management skill.
• Report writing skill.
• Communication and interpersonal skills.
• Problem solving skill.
• Computer literacy skill.
• Analytical skill.
• Client oriented skill.
• Project management skill.
• Team leadership skill.
• Planning and organising skills.
• And People management skill.
• Client service focus.
• integrity.
• Committed.
• Proactive.
• integrity.

Experience

An appropriate National Diploma / Degree in Public Management/ Business Management / Office Management and Technology or related qualification. 3-5 years relevant experience in strategic planning and administration environment. At least 2 years’ supervisory experience.

Driver's licence

A valid driver’s licence.

Skills and competencies

• Planning and organising skills.
• Financial management skill.
• Report writing skill.
• Communication and interpersonal skills.
• Problem solving skill.
• Computer literacy skill.
• Analytical skill.
• Client oriented skill.
• Project management skill.
• Team leadership skill.
• And People management skill.

Key responsibilities

• Render administrative/executive support services in the office of the Principal: Ensure effective and efficient management of the college including the management of the workflow in the office of the Principal.
• Conduct research and provide expert administrative advice to the Principal and other officials in the college.
• Quality check letters, memoranda and submissions.
• Oversee and monitor the budget in the office of the Principal.
• Co-ordinate of college inputs for annual, quarterly, monthly reports, and cash flow statements.
• Establish and implement effective records and document management systems in the office of the Principal.
• Follow up and collate progress reports on the implementation of the resolutions.
• Coordinate reports/presentations to all forums attended by the Office of the college.
• Provide secretariat support to College Council, Council Committees, Academic Board, Senior Management and other external stakeholders: Maintain the calendar plan for scheduling and fixing meetings and communicate with all members of the above structures.
• Co-ordinate and arrange all meetings, proceedings and activities of the above structures.
• Provide technical support during meetings, proceedings and activities of the above structures.
• Compile agenda, minutes, reports and other records of the above structures.
• Distribution of relevant documents for meetings of above structures.
• Keeping a register of resolutions and supporting all relevant Council Members/Managers/Officials through continuous correspondence to remind them of what needs to be done.
• Ensure that approved minutes are signed off and safely kept.
• Prepare all presentation, speeches, reports of the Principal and Council Committees related to meetings of above structures.
• Provide strategic management, monitoring and evaluation services: Facilitate and co- ordinate operational and strategic planning process.
• Coordinate and compile strategic and operational plans.
• Set research agenda.
• Facilitate the development and implementation of service delivery improvement plans and initiatives.
• Facilitate, coordinate and support the implementation of priority programmes/projects.
• Coordinate and compile institutional performance and strategic reports.
• Conduct an assessment on college effectiveness and efficiency in supporting the attainment of service delivery objectives.
• Facilitate the implementation of productivity measurement framework (measure of how efficiently and effectively inputs labour, financial resource and infrastructure) are translated into outputs (good and services).
• Comply with Department of Higher Education & Training (DHET) and College Policies and Procedures

Additional details

• Grade: Provincial

How to apply

must be submitted to [email protected] OR hand delivered at Ekurhuleni East TVET College: Central Office, Sam Ngema Road, Kwa – Thema. Applications received after the closing date will not be considered. Please forward your application, quoting the reference number to: The Assistant Director: Human Resource Management & Development. Ekurhuleni East TVET College, Sam Ngema Road, Kwa - Thema or Posted to Private Bag X52, Springs, 1560.

• Email: [email protected]
• Enquiries: Ms. LK Boikhutso
• Telephone: (011) 730 6600

Please note

• Applications must be submitted on Z83 form obtainable from any Public Service Department or on the internet at www.gov.za/documents and must be accompanied by a recently updated comprehensive cv (with three contactable references). a fully completed and signed z83 form and a detailed curriculum vitae will be considered. a user guide and ‘how to’ videos will assist in how to complete for the form and digital signature.
• Only shortlisted candidates will be required to submit certified documents/copies of qualifications and other 39 relevant documents to support the application on or before the day of the interviews.
• It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA).
• Candidates whose appointments promote representativity in term s of race, gender, and disability will receive preference.
• The candidate(s) will be required to sign an annual performance agreement, disclose his/her financial interests, and be subjected to security clearance.
• If you have not been contacted within three (3) months of the closing date of this advertisement, please accept that your application was unsuccessful.
• Suitable candidates will be subjected to personnel suitability checks (criminal record check, citizenship verification, qualification/study verification, and previous employment verification).
• Applications received after the closing date will not be considered. “DHET is committed to providing equal opportunities and practising affirmative action.
• The appointment will be done in line with the approved Employment Equity Plan.
• Persons with disability are encouraged to apply.
• It is our intention to promote representativity in terms of (race, gender, and disability) in the organisation.
• All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.