Administration Clerk: Production

What you will need

• A minimum of Grade 12 (NQF Level 4) or equivalent.
• Special requirements (skills needed): Knowledge of clerical duties, practices as well as the ability to capture data and collecting data.
• Knowledge and understanding of the legislative framework governing the Public service.
• Knowledge of storage and retrieval procedures in terms of the working environment.
• Language proficiency in English.
• Computer operating skills (MS Word, Excel and Power Point) Good interpersonal skills, organising and planning skills, communication skills (written and verbal) Flexibility and Teamwork.
• Ability to perform routine tasks

Experience

No experience.

Skills and competencies

• Special requirements (skills needed): Knowledge of clerical duties, practices as well as the ability to capture data and collecting data.
• Computer operating skills (MS Word, Excel and Power Point) Good interpersonal skills, organising and planning skills, communication skills (written and verbal) Flexibility and Teamwork.

Key responsibilities

• Successful candidate will be responsible to render administrative support services within the establishment of Defence Policy, Strategy and Planning Division and perform the following key functions: Operating an internal registry system.
• Ensure configuration control administration.
• Render an administrative function.
• Render an office support function to the Directorate Departmental Policy Support.

Additional details

• Grade: Provincial

How to apply

• Enquiries: Ms B.E. Jele 012 335 5501 or Ms K.C. Nkoana 012 355 5507 6
• Telephone: 012 335 5501, 012 355 5507

Please note

• Applicants are informed to submit their application(s) by completing the 2021 version of the Z83 form quoting the relevant reference number and a comprehensive CV only.
• The CV must indicate qualifications, experience “if any” and the period thereof.
• The 2021 version of the Z83 form is obtainable at www.dpsa.gov.za or www.gov.za/documents.
• It is important to ensure that the Z83 is completed in full.
• This means that all fields of Section A, B, C and D of the Z83 must be completed in full.
• It is acceptable under section E, F, G, for applicants to indicate “refer to CV or see attached” due to the limited space provided on the Z83 form.
• However, the question relating to conditions that prevent re-appointment under Part “F” must be answered, but if you are already in Public Service just indicate “N/A”.
• Please initial the form and sign the declaration.
• Email application(s) must strictly be submitted as one (1) PDF document or attachment (i.e.
• Z83 and CV scanned as one PDF document).
• It is also important to indicate the correct job title and the reference number of the post on the subject line of your email.
• Use the correct email address associated with the post.
• JPEG (picture/snapshot) application will not be accepted.
• Failure to do so, your application will be disqualified.
• Applications submitted using the incorrect application form (old Z83) will not be considered.
• Each advertised post must be accompanied by its own application for employment.
• Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview.
• Applicants in possession of foreign qualifications must submit an evaluation report issued by the South African Qualification Authority (SAQA) if shortlisted.
• The Department does not accept applications via fax.
• Applicants who do not comply with the abovementioned instructions/ requirements, as well as applications received late will not be considered.
• Failure to submit all the requested documents will result in the application not being considered.
• If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful.
• Correspondence will be limited to shortlisted candidates only.
• All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.
• All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview.
• Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity.
• No SMS post appointment shall be implemented without the relevant candidate producing the pre-entry certificate for SMS (Nyukela) obtainable from www.thensg.gov.za .
• Suitable candidates will be subjected to a personnel suitability check (criminal record, citizenship, credit record checks, qualification verification and employment verification).
• by responding to the advertisement, you consent to the collection, processing, and storing of your Personal Information in accordance with the Protection of Personal Information Act (POPIA).
• Your information will be used solely for the administration of the recruitment process or possible employment and will not be shared with third parties without prior consent unless required by law.
• The Department reserves 7 the right not to make any appointment(s) to the below advertised post(s) at any stage of the recruitment process.
• The successful candidate will be expected to enter into a performance agreement within three (3) months from the date of appointment.