Senior Administrative Officer

What you will need

• Minimum

Key responsibilities

• Coordinate administrative support for NARYSEC recruitment and participant administration.
• Coordinate administrative and logistical support for recruitment, screening, shortlisting. interviews, participant verification and induction processes in accordance with approved NARYSEC Standard Operating Procedures.
• Prepare recruitment documentation, interview packs. attendance registers and related administrative records.
• Verify participant application documents and maintain recruitment databases and participant records.
• Prepare participant appointment, registration and contractual documentation.
• Administer participant movements, including appointments, transfers. resignations, terminations, stipend deductions and related Human Resource documentation.
• Respond to participant administrative enquiries and provide programme support services.
• Accompany participants during approved programme activities where required.
• Provide administrative support for Provincial Programme Implementation.
• Prepare official correspondence, submissions, memorandum. reports and other programme documentation.
• Coordinate meetings, prepare agendas. compile minutes and maintain records of decisions.
• Maintain participant files. attendance records and programme documentation throughout the programme lifecycle.
• Coordinate and quality assure. participant payroll and PERSAL certification documentation prior to submission.
• Maintain records relating to community service, skills development and participant progression.
• Coordinate stakeholder communication and maintain administrative records relating to programme implementation.
• Perform general administrative support functions to facilitate effective programme delivery.
• Provide administrative support for financial planning, budgeting and reporting, including the compilation and monitoring of the Directorate Management Plan (DMP), Procurement Plan and financial reports.
• Coordinate the procurement of goods and services in accordance with the approved DMP, Procurement Plan and departmental procurement procedures. 93 Maintain the invoice register, track payments with Finance and follow up on outstanding invoices.
• Coordinate Information Management and Programme Reporting.
• Compile participant statistics and monthly, quarterly and annual programme performance reports.
• Compile information required for the Annual Performance Plan (APP), Integrated Operational Plan (IOP) and other management reporting

Additional details

• Grade: National

How to apply

Job related skills: Administrative management. Records and information management. Report writing. Minute taking. Computer literacy (Microsoft Office) Planning and organising. Communication (written and verbal). Interpersonal relations. Problem solving Analytical thinking Coordination and facilitation. Time management. Customer service. Document management.

• Enquiries: Mr T Mtintsilana
• Telephone: (021) 467 7888

Please note

• EE Targets: African, Coloured, Indian and White Males, and Coloured, Indian and White Females, and Persons with Disabilities.