Senior Administration Officer: Office Of The Principal

What you will need

• The incumbent must also be computer literate and have a valid driver’s licence.
• Extensive knowledge of various filing systems.
• Knowledge of Office Administration methodologies.
• Knowledge and understanding of departmental legislation and Prescripts.
• Knowledge of the Continuing Education and Training Act.

Experience

Matric certificate/NCV L4 plus a National Diploma (NQF level 6) in Public Management/Public Administration/Management Assistant as recognised by SAQA with a minimum of three to five (3-5) years’ appropriate experience in a PSET Administration Environment.

Driver's licence

The incumbent must also be computer literate and have a valid driver’s licence.

Skills and competencies

• Analytical thinking, Planning and organising, Problem Solving, Financial Administration, Interpersonal Skill, Customer Focus, Office Administration, MS Office (MS Word, Excel, PowerPoint), Multi-Tasking, Teamwork, Time Management, Good verbal and written skills, Communication skills, Honesty, integrity, and accountability.

Key responsibilities

• The successful candidates will be responsible for, among other things, the following specific tasks: implementing the administrative operations of the office.
• Perform general administrative activities in support of the Office.
• Draft submissions, reports, memorandums, and minutes for the Office.
• Conduct records and document management both manually and electronically.
• Provide support in completing and processing subsistence claims.
• Keep track of all 60 incoming work and ensure that all deadlines are met.
• Liaise with all stakeholders relevant to the office.
• Administer leave arrangements.
• Assist in the provision of monitoring and evaluation services
• assist in coordinating demand planning within the Office.
• Monitor expenditure and coordinate the capacitation of the Office in line with the College-approved training plan.
• Type correspondence as and when required.
• Coordinate audit requirements within the Office and serve as the first point of contact between the Office of the Principal and other stakeholders.

Additional details

• Grade: National

How to apply

Email to [email protected]

• Email: [email protected]
• Enquiries: Should you have enquiries or experience any problem submitting your application contact Ms RN Selepe
• Telephone: (012) 401 1955, (012) 401 1940

Please note

• Tshwane North TVET College would like to invite suitably qualified, innovative, result-orientated and self–driven candidates to apply for their vacant positions.
• Applications must be submitted on the New Z83 which must be fully completed, obtainable from any Public Service Department and must be accompanied by a comprehensive Curriculum Vitae.
• Only shortlisted candidates will be required to submit certified copies of qualifications including academic records, driver’s licence, and identity document.
• Please take note that communication in relation to the process will be limited to the short-listed candidates.
• If you have not received any correspondence within three (3) months after the closing date, please consider your application unsuccessful.
• Please quote the relevant reference number of the post you are applying for.
• Applications received after the closing date will not be accepted.
• Shortlisted candidates will be subjected to a vetting process: criminal record, citizenship, credit record checks, and qualifications.
• All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.
• The College/DHET reserves the right not to make appointments.
• People with disability are encouraged to apply.
• All costs incurred due to your application and interviews will be at your own expense.