Registry Clerk: Records And Document Management (X2 POSTS)

What you will need

• Effective communication skills (written and verbal skills) and a good command of English language.
• Knowledge of registry duties, practices as well as the ability to capture data, and operate computer.
• Working knowledge and understanding of the legislative framework governing the Public Service.
• Knowledge of storage and retrieval procedures in terms of the working environment.
• Knowledge and understanding of PFMA, Treasury Regulations, Public Service Act and Employment of Educator Act.
• Effective verbal and written communication skills.
• Well-developed reasoning mathematical, innovative thinking as well as problem solving ability, ability to execute variety of tasks and be able to work under pressure.
• Knowledge of Education Sector will be added advantage.

Experience

A Grade 12 certificate with no experience required.

Skills and competencies

• Effective communication skills (written and verbal skills) and a good command of English language.
• Effective verbal and written communication skills.

Key responsibilities

• Attend to clients.
• Handle telephone and other enquiries received.
• Receive and register hand delivered mail/files.
• Receive all mail.
• Sort, register and dispatch mail.
• Distribute notices on registry issues.
• Opening and closing files according to the record classification system.
• Filing / storage, tracing (electronically/manually) and retrieval of documents and files.
• Complete index cards for all files.
• Open and maintain franking machine register.
• Frank post, record money and update register on a daily basis.
• Do spot checks on posts to ensure that no private posts are included.
• Lock post in postbag for messengers to deliver to Post Office.
• Open & maintain remittance register.
• Record all valuable articles as prescribed in remittance register.
• Hand delivers and signs over remittances to finance.
• Send wrong remittances back to sender via 183 registered post and record reference number in register.
• Keep record daily of amount of letters received.
• Electronic scanning of files.
• Sort and package files for archives and distribution.
• Compile list of documents to be archived and submit to the supervisor.
• Keep records for archived documents.

Additional details

• Grade: Provincial

How to apply

• Enquiries: Mr. W Payi
• Telephone: (040) 608 4200