Depurt Director: Administration Supportand Coordination:

What you will need

• Matric plus Diploma in Management/Public Administration or equivalent at NQF level 6 as recognised by SAQA.
• Knowledge and Skills: Broad knowledge and understanding of the functional areas covered by the executive authority’s portfolio.
• Working knowledge of the political and parliamentary processes in South Africa.
• Public service regulations (PSR)2016 as amended, Public service act (PSA), Public Finance Management Act, Labour Relations Act.
• Presentation, Planning and organising, Time management, Communication, Computer literate, Financial management, Problem solving skills.

Experience

A minimum of 3 years’ experience at management level (ASD).

Skills and competencies

• Knowledge and Skills: Broad knowledge and understanding of the functional areas covered by the executive authority’s portfolio.
• Presentation, Planning and organising, Time management, Communication, Computer literate, Financial management, Problem solving skills.

Key responsibilities

• Develop, implement and maintain systems, registers and databases to monitor and manage the flow of documents to, from and within the office of the executive authority.
• Compile correspondence, submissions and cabinet memoranda as required.
• Study, edit and comment on submissions to be submitted to the executive authority for consideration.
• Manage the procurement and maintenance of equipment and administer the budget in the office of the executive authority.
• Manage logistical support in the office of the executive authority.
• Develop, implement and maintain a filing system for the office of the executive authority.
• Manage the registry of the office of the executive authority.
• Ensure that documents are classified in accordance with the MIS prescripts and are handled in accordance with their classification.
• Brief the Chief of Staff on matters with regard to the executive authority’s portfolio on the agenda of Cabinet/executive council.
• Liaise with senior managers in the institutions within the executive authority’s portfolio.
• Co-ordinate the activities of the executive authority’s office.
• Manage the distribution of memoranda to Cabinet/executive council members.
• Manage the distribution of documents and submissions to the relevant legislature and standing/portfolio committees.
• Keep record of decisions of Cabinet/executive council and alert the Chief of Staff and executive authority of actions to be taken and due dates.
• General supervision of the employees in the office of the executive authority.
• Quality control of the work delivered by supervisees.
• Advise supervisees with regard to all aspects of the work.
• Serve as the formal disciplinary authority with regard to supervisees.
• Ensure that all supervisees are trained and developed to be able to deliver work of the required standard efficiently and effectively.

Additional details

• Grade: Provincial

How to apply

• Enquiries: Mr. M Mokhachane at 083 386 8333
• Telephone: 083 386 8333