Assistant Director: Student Registration And Management Information System

What you will need

• Incumbent should have a relevant Senior Certificate / Grade 12/ NCV Certificate (Level 4).
• Knowledge of policies and governance environment of TVET Colleges including knowledge of the TVETMIS system, annual reporting requirements by the Higher Education Institutions.
• Knowledge and understanding of Information Management.
• Knowledge, understanding, application and interpretation of office management, ADAPTIT, COLTECH, data warehouse and IT prescripts.
• Administrative, planning and organising, report writing, communication and interpersonal, problem solving, computer literacy, analytical, client oriented, project management, team leadership, planning and organising and people management.
• Have the following attributes, Client service focus, integrity, committed, proactive and loyal.

Experience

National Diploma (NQF level7)/ Degree in Information Management, Computing or relevant qualification in Information Technology and communication (IT/ICT) an Honours degree/Post graduate diploma in Information Communication Technology will be an added advantage The candidate must have a minimum of three (3) to five (5) years’ experience at supervisory level on salary level 8 in Information Technology or any relevant knowledge.

Key responsibilities

• TVET MIS management, capturing and data extraction for the college.
• Set up the system in readiness for enrolment and support other processes.
• Control the quality of captured data and report if there are errors.
• Maintain the college TVETMIS system.
• Manage the student data.
• Use various tools, extract data to facilitate statistical reporting.
• Interact with service provider regarding upgrades and request for assistance.
• Maintain data on student registration.
• Compile reports on to management, Submit monthly report on skills & learnership on monthly basis.
• Compile, monitor academic examination and staff statistics of the college and submit reports on quarterly basis to management and DHET.
• Compile monthly, quarterly and annual reports as requested.
• Maintain, capture and validate inputs captured on ITS student and other related systems.
• Set up the student system for registration of students and ensure creditability and reliability.
• Maintain the ADAPTIT, student system and other related system.
• Monitor capturing, quality control, validation, run procedure, create file and ensure that entries are sent to DHET head office.
• Management of human, physical and financial resources.
• Render management service to the staff.
• Ensure completion of performance agreements by all employees in the unit.
• Supervision of staff.

Additional details

• Grade: National

How to apply

Apply online using the application link below. Follow the application directions in the official circular.

• Application method: Online
• Documents to include: Z83
• Enquiries: Mr MB Khakhu
• Telephone: (011) 351 6000

Please note

• This is a re-advertisement, applicants who applied previously are encouraged to re-apply if they are still interested in the post.
• Apply and follow the easy prompts/instructions.
• If you apply for the first time, you will be required to register by clicking the register button to register.
• After registering, you will be allowed to log in and apply for your chosen post (s).
• Upload the supporting document namely, a comprehensive CV and any other document (where required).
• A fully completed and signed Z83 form, and a detailed Curriculum Vitae will be considered.
• Only shortlisted candidates will be required to submit certified documents/copies of qualifications and other relevant documents to support the application on or before the day of the interviews.
• The shortlisted candidates will also be requested to submit confirmation or service letter from their previous employer, confirming their employment status/ history.
• It is the applicant’s responsibility to have foreign qualification(s) evaluated by the South African Qualification Authority (SAQA).
• Candidates whose appointment promote representativity in terms of race, gender, and disability will receive preference.
• All shortlisted candidates shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.
• The successful candidate(s) will be required to sign an annual performance agreement, disclose his/her financial interests, and be subjected to security clearance.
• If you have not been contacted within three (3) months of the closing date of this advertisement, please accept that your application was unsuccessful.
• The college reserves the right not to make appointment.
• Suitable candidates will be subjected to personnel suitability checks (criminal record check, citizenship verification, qualification/study verification, and previous employment verification).
• Applications received after the closing date will not be considered.
• CJC is committed to providing equal opportunities and practising affirmative action employment.
• It is our intention to promote representativity in terms of (race, gender, and disability) in the organisation.
• Employment Equity principles will be applied in accordance with the Departmental Employment Equity Policy, taking into consideration the applicable equity targets, representativity, and legislative