Assistant Director: Office Manager (OFFICE OF PRINCIPAL)

What you will need

• Matric or Equivalent.
• recognised National Diploma (NQF6) in Office Management and Technology/Public Management, Law, Social Science or related qualifications.

Experience

Experience in development of policies/implementations strategies. Practical experience in Office Management and Technology/Public management. A post graduate qualification in the relevant field/s will be an advantage. 3-5 years’ relevant experience in administration environment.

Driver's licence

Must have a valid driver’s licence.

Key responsibilities

• Render administration/executive support services in the office of the principal.
• Provides secretariat support to College Council, Council Committees, Academic Board, Senior Management and other external stakeholders.
• Provides strategic management, monitoring and evaluation services.
• Oversee 50 and maintain logistics within the office of the principal.
• Arrange all meetings (Sub-committee, Council, EXCO and other external stakeholders).
• Arrange all Academic Board and Academic Board committees.
• Arrange and support for training interventions.
• Coordinate the décor, layout, food service, invitation and media protocol requirements for college hosted functions.
• Maintain stock of standard forms and stationery.
• Develop agendas and write minutes for the college meeting and forum Records Management.
• Management of all human, financial and other resources of the unit.
• Ensure completion of performance agreements by all employees in the unit.
• Supervision of staff.

Additional details

• Grade: National

How to apply

Apply online using the application link below. Follow the application directions in the official circular.

• Application method: Online
• Documents to include: Z83
• Enquiries: Mr MB Khakhu
• Telephone: (011) 351 6000

Please note

• This is a re-advertisement, applicants who applied previously are encouraged to re-apply if they are still interested in the post.
• The Central Johannesburg TVET College (CJC) invites applicants to apply online on the New Z83 form by clicking on this link https://cjcz83.ngnscan.co.za/apply.
• Apply and follow the easy prompts/instructions.
• If you apply for the first time, you will be required to register by clicking the register button to register.
• After registering, you will be allowed to log in and apply for your chosen post (s).
• Upload the supporting document namely, a comprehensive CV and any other document (where required).
• A fully completed and signed Z83 form, and a detailed Curriculum Vitae will be considered.
• Only shortlisted candidates will be required to submit certified documents/copies of qualifications and other relevant documents to support the application on or before the day of the interviews.
• The shortlisted candidates will also be requested to submit confirmation or service letter from their previous employer, confirming their employment status/ history.
• It is the applicant’s responsibility to have foreign qualification(s) evaluated by the South African Qualification Authority (SAQA).
• Candidates whose appointment promote representativity in terms of race, gender, and disability will receive preference.
• All shortlisted candidates shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.
• The successful candidate(s) will be required to sign an annual performance agreement, disclose his/her financial interests, and be subjected to security clearance.
• If you have not been contacted within three (3) months of the closing date of this advertisement, please accept that your application was unsuccessful.
• The college reserves the right not to make appointment.
• Suitable candidates will be subjected to personnel suitability checks (criminal record check, citizenship verification, qualification/study verification, and previous employment verification).
• Applications received after the closing date will not be considered.
• CJC is committed to providing equal opportunities and practising affirmative action employment.
• It is our intention to promote representativity in terms of (race, gender, and disability) in the organisation.
• Employment Equity principles will be applied in accordance with the Departmental Employment Equity Policy, taking into consideration the applicable equity targets, representativity, and legislative