Assistant Director: Auxiliary Services

What you will need

• A relevant NQF Level 6 Qualification in Administration / Public Management / Public Administration.
• The disclosure of a valid unexpired driver’s licence.
• Computer literacy (MS Office Software package).
• Sound knowledge, interpretation and application of public service legislations/Acts, Regulations, directives, processes, and procedures relevant to the post.
• Good communication, interpersonal skills and ability to interact with people at all levels.
• Ability to work independently, without close supervision and ability to 138 lead a team.
• Good planning, organising, and execution skills.
• Be able to prioritize and produce quality work.
• accountability, ability to multitask, work under pressure and meet tight deadlines.
• Excellent report writing skills.
• Problem-solving, creativity, and initiative skills.
• Analytical thinking with ability to pay attention to details and handle confidential information.

Experience

Five (5) years’ experience in administrative environment with three (3) years serving as a supervisor.

Skills and competencies

• Good communication, interpersonal skills and ability to interact with people at all levels.
• Good planning, organising, and execution skills.
• Excellent report writing skills.
• Problem-solving, creativity, and initiative skills.

Key responsibilities

• Management of key administrative areas within the Directorate including its Area Offices.
• Manage corporate travel arrangements.
• Manage, facilities and support services.
• Ensure safety and security compliance.
• Manage records and documents.
• Manage human resource and performance.
• Monitor and ensure compliance to national and departmental legislations/acts, regulations, directives regarding corporate travel, transport management, Facilities management, records management, telecommunications, safety, and security.
• Ensure proper management of service provider contracts, payment of services, accounts, debt recovery, queries, reconciliation of accounts and expenditure reporting.
• Ensure quarterly reporting on contract performance.
• Ensure efficient maintenance of information and accurate databases.
• Provide inputs to the monthly and annual spending plans aligned to business plan.
• Provide inputs on the development/review of budget and business plans with clear roles and responsibilities assigned with the resource’s requirements identified.
• Develop, maintain, and implement standard operating procedures for efficient utilisation and compliance to corporate travel, transport management, facilities management, records management, telecommunications, safety, and security.
• Advise management and officials on administrative key activities` policies, directives, processes, and procedures.
• Compile submissions for implementation of administration activities and provision of management reports.
• Compile submissions, memoranda and submitting of monthly operational reports.
• Manage administration support personnel including co- ordination of key administrative and operational activities within the

Additional details

• Grade: National

How to apply

• Enquiries: Mr TG Dilima
• Telephone: (012) 741 7344

Please note

• Candidates may be subjected to a skills and knowledge test.
• Please be advised that the office will transition to an SANWRIA agency.