Admin Officer: Records And Document Management

What you will need

• An appropriate (3-year) undergraduate NQF 6 in Public Management/ Administration as recognised by SAQA.
• Computer Literacy, Excellent Communication Skills, Administration Skills, People Skills, Organisational Skills, Typing and Writing Skills, Strong Leadership Skills, Basic financial recording, minute taking and report writing skills.
• Knowledge of Education Sector will be added advantage.

Experience

A minimum of 3-5 years’ relevant experience in administration environment.

Skills and competencies

• Computer Literacy, Excellent Communication Skills, Administration Skills, People Skills, Organisational Skills, Typing and Writing Skills, Strong Leadership Skills, Basic financial recording, minute taking and report writing skills.

Key responsibilities

• Provide district resource centre management services.
• Monitor and evaluate document management processes.
• Implement the departmental records management policy, systems and procedures for the district.
• Provide a central registry service and maintain the electronic records management system including document disposal and archiving services.
• Manage daily employee performance and ensure timely Performance Assessments of all subordinates.
• Ensure timeously development and implementation of Job Descriptions, Work Plans and Personal Development Plans (PDP’s) for all subordinates.
• Ensure management, maintenance and safekeeping of assets.
• Maintain high standards by ensuring that the team / section produces excellent work in terms of quality / quantity and timeliness.
• Resolve problems of motivation and control with minimum guidance from manager.
• Delegate functions to staff based on individual potential provide the necessary guidance and support and afford staff adequate training and development opportunities.

Additional details

• Grade: Provincial

How to apply

• Enquiries: Mr. W Payi
• Telephone: (040) 608 4200