Senior Secretary

What you will need

• The applicant must be in possession of a Senior Certificate or equivalent
• Knowledge of administrative and clerical procedures, departmental policies and public service regulatory frameworks
• Ability to work under pressure, maintain confidentiality and manage multiple tasks
• Good verbal and written communication skills, interpersonal relations, organisational and planning skills, telephone etiquette, record management, minute-taking and report writing skills
• Sound knowledge of Microsoft Office applications (Word, Excel, 9 PowerPoint, Outlook and Teams)
• A valid driver’s licence will be an added advantage.

Experience

One (1) year relevant experience in rendering secretarial or administrative support services to senior management will serve as an added advantage

Driver's licence

A valid driver’s licence will be an added advantage.

Skills and competencies

• Good verbal and written communication skills, interpersonal relations, organisational and planning skills, telephone etiquette, record management, minute-taking and report writing skills

Key responsibilities

• The successful candidate will be responsible for providing secretarial and administrative support services to the Director: Psychosocial Support
• Managing the diary of the Director by scheduling meetings, appointments and events
• Receiving, screening and direct telephone calls and correspondence
• Drafting routing correspondence, submissions, reports and presentations
• Coordinating meetings, prepare agendas, take minutes and follow up on resolutions
• Managing incoming and outgoing documents and ensure proper filing and records management systems are maintained in line with departmental policies and the National Archives and Records Service requirements
• Arranging travel and accommodation for the Director and process related claims
• Maintaining logistical and administrative support workshops, meetings and stakeholder engagement
• Maintaining office supplies and ensuring the efficient functioning of the office
• Liaising with internal and external stakeholders on behalf of the Director.

Additional details

• Grade: National

How to apply

• Enquiries: Ms N Monyela
• Telephone: (012) 357 3294, (012) 357 4291

Please note

• The successful candidate must sign an annual performance agreement, annually disclose their financial interests and be subjected to a security clearance.