Senior Administrative Officer: Logistics & Disposals (INVENTORY)

What you will need

• An undergraduate qualification at NQF Level 6 or 7 in Supply Chain Management/Logistics/Cost and Management Accounting/Financial Management/ Financial Accounting.
• A valid driver’s licence Competencies: Knowledge of the Public Service Regulatory Framework.
• Knowledge of the department Strategy, Knowledge of the SCM policy and procedures, In depth knowledge of the Public Finance Management Act, Treasury Regulations’ Financial Delegations and Risk Management.
• Skills: Communication, Computer Literacy, Analytic Presentation Report.
• Attributes: Team player, Able to work independently, Professional, Quality-driven, Ability to work under pressure.

Experience

A minimum of 2 years of experience in management of Assets.

Driver's licence

A valid driver’s licence Competencies: Knowledge of the Public Service Regulatory Framework.

Skills and competencies

• A valid driver’s licence Competencies: Knowledge of the Public Service Regulatory Framework.
• Skills: Communication, Computer Literacy, Analytic Presentation Report.

Key responsibilities

• Coordinate the receipt, verification and processing of requisitions for goods and consumables from internal clients.
• Liaise with end users, suppliers, and procurement officials regarding delivery schedules and outstanding orders.
• Coordinate the receipt of goods and verify quantities and specifications against purchase orders and delivery

How to apply

• Enquiries: Ms. Sikelelwa Mboto at 076 521 4118
• Telephone: 076 521 4118

Please note

• Capture received items on inventory and logistics management systems.
• Prepare and maintain Goods Received Notes, issues vouchers, and distribution records.
• Arrange and monitor the distribution of stock and consumables to user sections.
• Verify that all supporting documentation is complete, accurate and filed.
• Follow up on discrepancies, shortages, damaged goods and back orders.
• Maintain a register of requests, receipts and issued items.
• Coordinate the compilation of routine reports on stock movement and distribution activities.
• Facilitate administrative control over warehouse operations and storage facilities.
• Facilitate the storage of goods in an orderly, secure and accessible manner.
• Monitor stock levels and identify items requiring replenishment.
• Update bin cards, stock registers and electronic inventory records.
• Facilitate compliance with occupational health and safety requirements within storage areas.
• Coordinate the labelling and classification of stock items.
• Monitor the safekeeping of high-value and sensitive inventory items Report on warehouse-related risks, losses and irregularities to management.
• Facilitate compilation of monthly inventory status reports.
• Coordinate and participate in scheduled and ad-hoc stocktaking exercises.
• Reconcile physical stock counts with inventory records and investigate variances.
• Prepare stock adjustment documentation for approval.
• Maintain accurate inventory accounts and audit trails.
• Compile reports on obsolete, redundant and slow-moving stock.
• Facilitate compliance with asset and inventory management policies.
• Provide administrative support during internal and external audits.
• Facilitate maintenance of filing systems, databases and records related to logistics and inventory management.
• Draft correspondence, memoranda and submissions.
• Coordinate the preparation of monthly, quarterly and annual operational reports.
• Facilitate responses to internal and external enquiries regarding logistics and inventory matters.
• Coordinate meetings, prepare agendas and record minutes.
• Sign performance agreements for subordinates based on approved Job Descriptions, Strategic and Annual Performance Plans of the Department.
• Supervise subordinates and maintain discipline.
• Supervise training and development of subordinates according to agreed training interventions.
• Develop and update the service delivery and work plan for subordinates.