Senior Administrative Officer

What you will need

• Applicants must be in possession of a Grade 12 Certificate and National Diploma in Public Administration / Public Management / Business Administration / Business Management or relevant equivalent qualification.
• Job Related Knowledge: Public Service Regulations.
• Financial procedures.
• Treasury Regulations.
• Basic Accounting System (BAS).
• Job Related Skills: Computer Literacy.
• Interpersonal skills.
• Organising and Planning skills. 134 Communication (verbal and written).
• Analytical skills.
• Problem Solving skills.
• Financial Management skills.
• Report writing skills.
• Confidentiality, fairness, respect and honesty.
• Valid Driver’s licence.
• Work under pressure.
• Teamwork.
• Work extra hours.

Experience

Minimum of 2 years’ experience in administration environment.

Driver's licence

Valid Driver’s licence.

Skills and competencies

• Job Related Skills: Computer Literacy.
• Interpersonal skills.
• Organising and Planning skills. 134 Communication (verbal and written).
• Analytical skills.
• Problem Solving skills.
• Financial Management skills.
• Report writing skills.

Key responsibilities

• Provide financial management services.
• Facilitates, plan, oversee, drive the timely and accurate preparation of the annual budget in line with Public Finance Management Act (PFMA), Treasury Regulations Strategic priorities weekly / monthly / quarterly.
• Compile Demand Management Plan (DMP), Medium Term Expenditure Framework (MTEF), adjustment estimates and Estimated National Expenditure (ENE).
• Oversee effective, efficient and economical utilisation of funds.
• Document and communicate procedures for accessing and shifting of funds.
• Coordinate budgeting, audit and financial functions.
• Verify T&S and sundry and overtime payment.
• Administer the procurements of goods and services.
• Compile, manage and maintain the Demand Management Plan.
• Facilitate Supply Chain Management services.
• Facilitate monthly, quarterly and annual reporting on SCM related matters.
• Control over safekeeping, utilisation and maintenance of all assets.
• Ensure proper administration of sourcing and evaluation of quotations.
• Capture and authorise of goods / services on LOGIS system.
• Handle queries from internal and external clients relating to supply chain matters.
• Render general office support services.
• Supervise, motivate and develop staff through individual performance agreements.
• Provide assistance in the developing / reviewing of operational plan.
• Compile various submissions / memoranda and responses.
• Attend to queries from Internal Audit.
• Administer leave forms/attend to queries.
• Make travel/conference bookings and confirmations.
• Provide secretariat services.
• Administer asset.
• Maintain asset register.
• Liaise with asset unit during asset verification.
• Manage outgoing and on-going assets.
• Allocate equipment to officials.

Additional details

• Grade: National

How to apply

Applications can be submitted by hand delivery during office hours to: Office of the Chief Registrar of Deeds at 600 Lilian Ngoyi Street, Arcadia, Pretoria, 0083. Candidates are also encouraged to apply by using this link http://deedsportal.deeds.gov.za before the closing date as no late applications will be considered. Applications and supporting documents sent to us that are not specified in the advertisement for the post that you are applying for will not be accepted

• Application method: Post
• Application method: Hand delivery
• Enquiries: Mr HS Tshinavhe
• Telephone: (012) 338 7389

Please note

• EE Targets: Coloured, Indian and White Males, and Coloured, Indian and White Females, and Persons with Disabilities.