Director: Other Provincial Departments Infrastructure Delivery

What you will need

• An undergraduate qualification at NQF level 7 in Built Environment (Engineering / Construction Project Management / Architecture / Quantity Surveying / Town and Regional Planning) as recognised by SAQA.
• A valid driver’s licence.
• A Pre-Entry SMS Certificate (Nyukela) submitted prior to appointment.
• Registered with the relevant Council as a Build Environment Professional.
• Competencies: Knowledge of PFMA/DORA/Treasury Regulations.
• All different contract options for infrastructure projects.
• Provincial/Departmental Supply Chain Management Policies.
• Promotion of Access to Information Act of 2000.
• Promotion of Administrative Justice Act of 2000.
• Broad Based Black Empowerment Act of 2003.
• Preferential Procurement Act of 2000 and Regulations.
• Public Service Act of 1994 and Regulations of 2001.Government Immovable Asset Management Act of 2007.Occupational Health and Safety Act of 1993 and Regulations.
• Labour Relations Act of 1995/Resolutions of Public Sector Bargaining Councils.
• Basic Conditions of Employment Act, 1997 Project Management People Management, Financial Management and Conflict Management.
• Skills: Strategic capability and leadership, Problem-solving, analysis, Creativity, Financial management, Customer focus and responsiveness Communication, Computer skills, People management, Planning and organising, Conflict management Negotiation skills, change management.
• Attributes: Responsive.
• Credible.
• Flexible.
• Quality oriented.
• Creative.
• Responsive.
• Decision making.
• Team leadership.

Experience

A minimum of 5 years’ experience at middle / senior managerial level in the built environment.

Professional registration

Registered with the relevant Council as a Build Environment Professional.

Driver's licence

A valid driver’s licence.

Skills and competencies

• Competencies: Knowledge of PFMA/DORA/Treasury Regulations.
• Skills: Strategic capability and leadership, Problem-solving, analysis, Creativity, Financial management, Customer focus and responsiveness Communication, Computer skills, People management, Planning and organising, Conflict management Negotiation skills, change management.

Key responsibilities

• Manage the professional inputs being provided to the Other Provincial Departments in terms of the preparation of the construction procurement strategy and the Infrastructure Programme Implementation Plan [IPIP], new technology, revised norms, standards, innovations, renewable energy, final project list and budgetary implications.
• Manage the agreed procurement strategy to optimise economies of scale, reduce costs, reduce inefficiencies and promote seamless service delivery.
• Manage the enforcement of standardised designs where applicable.
• Direct and prepare the IPIP for sign of by Other Provincial Departments Direct and prepare the procurement plan for Other Provincial Departments supported by the Departmental Supply Chain Management.
• Manage the development and agreement of the Service Delivery Agreements.
• Manage the implementation of services in line with the signed Service Delivery Agreements.
• Manage the updating of IPIP including cash flow projections aligned to allocated budgets.
• Manage the validation of building plans in terms of National and Municipal Building Regulations.
• Manage the nomination and appointment of suitable professionals from Other Provincial Departments and the Directorate in collaboration with the Departmental Supply Chain Management Unit [SCM].
• Manage the attendance and professional 249 inputs being made at the different SCM Committees.
• Manage the preparation of relevant procurement documentation throughout the different phases in the project management cycle.
• Manage the final appointment of Professional Service Providers and Contractors on successful conclusion of procurement processes [SCM] supported by the Other Provincial Departments and SCM.
• Manage the issuing of work and batch orders, where applicable.
• Manage sign- off by Other Provincial Departments in terms of the IPIP and different Project Execution Plans [PEPs].
• Manage the implementation of contacts in line with budgets, timeframes and quality standards.
• Manage regular site visits.
• Manage all cost and scope variations.
• Manage the signing-off on invoices.
• Manage regular interaction with Other Provincial Departments to proactively identify problems and jointly agree on solutions.
• Manage the provision of inputs and credible data to the financial and non-financial performance reports being submitted by Other Provincial Departments.
• Provide progress reports at all the relevant Governance Infrastructure Structures.
• Manage the validation of final accounts in close collaboration with Departmental Supply Chain Management [SCM].
• Manage the release of construction guarantees in close collaboration with SCM.
• Manage the collection of all documentation including as-built plans and submission to the centralized document warehouse.
• Manage the final cost analysis of each project.
• Manage inputs for updating of cost and space norms based on learning generated during post project evaluation.
• Manage the preparation of performance reports for submission to Construction Industry Development Board.
• Manage the close out of all projects and prepare close out reports.
• Approve and submit contract documentation as prepared by the relevant Infrastructure Professionals before submission to the Departmental Supply Chain Management.
• Monitor that awards and/or contract cancellations are captured on the required databases including on the CIDB register of projects.
• Guide performance reports on contracts being prepared by the relevant Infrastructure Professionals.
• Assess and recommend motivations for waiving of penalties and low performance damages and submit to the Departmental Supply Chain Management.
• Assess and recommend an increase in time or prices in terms of a contract provided it does not exceed the total of prices at award by more than the amounts stated in the Treasury Regulations Assess and recommend termination and/or cancellation of contracts based on input from Infrastructure Professionals and Legal Services.
• Analyse recommendations made by the relevant Infrastructure Professionals and decide on the implementation of appropriate mitigation strategies to manage potential contractual implications in a pro-active manner.
• Obtain the inputs of the Deputy Director Contract Management Specialist and the Legal Services on all aspects of contract management.
• Undertake ad hoc independent site visits to verify correctness of information submitted in reports and status on sites.
• Report all non-performance issues to Risk Management.
• Make inputs to Departmental Supply Chain Management on the management of insurances for large and long-term programmes.
• Align the strategic priorities and the work plans of the unit with the priorities of DID.
• Manage the preparation of the annual operation plan.
• Manage the implementation of risk and mitigation plans.
• Develop infrastructure delivery strategies and plans.
• Manage preparation and presentation of management reports for infrastructure delivery projects and progress.
• Manage written contributions to departmental quarterly progress reports, Annual Report, SCOPA, Budget speeches, Annual Performance Plan, etc.
• Sign performance agreements for subordinates based on approved Job Descriptions, Strategic and Annual Performance Plans of the Department.
• Manage subordinates and maintain discipline.
• Manage training and development of subordinates according to agreed training interventions.
• Develop and update the service delivery and work plan for subordinates.
• Manage funds in the unit in compliance with Public Finance Management Act and the Treasury Regulations.
• Limit under spending or overspending by the unit in terms of the departmental budget allocations.

How to apply

• Enquiries: Ms. Sikelelwa Mboto at 076 521 4118
• Telephone: 076 521 4118