Deputy Director: Facilities And Work Environment Management

What you will need

• A valid code 08/10 driver’s licence.
• Knowledge and Skills: Change management.
• Knowledge national building act.
• Knowledge of projects management.
• Knowledge of risk assessment and hazard identification.
• Knowledge of budgeting and financial management. knowledge of disaster management.
• Knowledge of day-to-day maintenance.
• Knowledge of ohs act. national archives and records services of South Africa act. promotion to access to information act. (PAIA) Promotion of administrative justice act.
• Information security policy.
• Electronic communication transaction act.
• Electronic document management system.
• Business writing skills.
• Project process skills.
• Risk assessment and mitigation.
• Disaster management.
• Systems and administrations skills.
• Decision making skills.
• Computer skills.
• Negotiating skills.

Experience

A Grade 12 and National Diploma/ Bachelor's degree NQF Level 6/7 in Public Management /Administration/ Business Administration/ Project Management/ facilities management/ management services. or any other qualification under built environment. 3 years’ experience at entry level management (ASD) in a related field.

Skills and competencies

• Knowledge and Skills: Change management.
• Business writing skills.
• Project process skills.
• Systems and administrations skills.
• Decision making skills.
• Computer skills.
• Negotiating skills.

Key responsibilities

• Infrastructure management: oversee all aspects of facilities and maintenance within the department.
• Oversee capital projects as required.
• Manage developmental plans for the department the long- and short-term maintenance programmes and associated budget. coordinates building usage and leases.
• Review projects-decisions, confers with staff and contractors.
• Inspect upon project completion.
• Supervise inspection programmes for existing facilities.
• Oversee supervision of reception area within head office.
• Oversee provision of cleaning and hygiene services for facilities.
• Oversee allocation and usage of departmental parking bays.
• Management of occupational health and safety within the department: Manage the implementation of ohs within the department.
• Manage ohs awareness campaigns.
• Manage the facilitation of building/infrastructure inspection for safety compliant.
• Facilitate and ensure functioning of ohs committee.
• Ensure that OHS awareness sessions are conducted.
• Facilitate the implementation of fire drills and ensure emergency plans are in place.
• Management of central registry: Manage the implementation of records management policies and systems.
• Manage the facilitation of records management workshop.
• Manage the disposal of records in accordance with national archives and records services of South Africa.
• Manage the provision of effective records management systems.
• Manage the provision of efficient service for registry and storage components within the department.
• Budget and financial management: Manage the procurement plan and budget needs for the unit.
• Manage the utilisation of budget.
• Oversee and report expenditure for goods and services.
• Oversee and report over- expenditure reports for unit. attend budget monitoring /vetting committee. monitor wasteful expenditure within the unit.
• Risk management: Implementation of risk management action plans.
• Implementation of audit recommendations.
• Cooperate with risk management unit, risk management committee, risk champions relevant stakeholders involved in risk management.

How to apply

• Enquiries: Ms. Avhatakali Nemukula/ Ms. Mmathethi Patjie
• Telephone: (011) 689 3845