Department of Land Reform And Rural Development

Assistant Registrar Of Deeds: Examination And Sorting

Salary or stipendR932 292 per annum (Level 11), (all-inclusive package to be structured in accordance with the rules for MMS)

The Department of Land Reform And Rural Development is looking for a Assistant Registrar Of Deeds: Examination And Sorting. This is a permanent role based in Gauteng.

Western Cape (Cape Town)Applications close 9 November 2026

Source: DPSA Circular 38 of 2026Post 38/191, page 126

Reference number: 3/1/1/1/2026/322 (X6 POSTS)
Appointment: Permanent
Province: Gauteng
Closing date: 9 November 2026
Job level: 11
Centre: Western Cape (Cape Town)
Directorate: Examination, Execution and Deeds Training Services

What you will need

Minimum

Key responsibilities

Monitor examination of deeds and documents.
Check deeds and documents for registrability and take corrective measures.
Grant hearing to Conveyancers, make ruling and provide guidance.
Provide inputs for the update of deeds practice manual, legislation, and draft circulars.
Report on examination team performance, standards, and turnaround times.
Update acts, manuals, and circulars.
Execute deeds.
Validate that appointed appearer has signed execution clause / request for registration.
Verify validity date of relevant certificates.
Sign all deeds and documents that are registrable.
Report problems with regard to execution of deeds, to ARD / DROD in charge of execution.
Draft reports to court.
Receive the notice of motions and all supporting documents.
Peruse notices of motions and supporting documents.
Research the facts there in.
Compile a report to court and attach all relevant documents.
Manage the execution of deeds and documents.
Attend to the requests for late and expedited execution of deeds and arrange for final black booking.
Notify conveyancers regarding problems encountered on deeds at execution and provide guidance.
Monitor execution register for Conveyancers.
Reject deeds that are not registrable.
Attend to simultaneous registration with other offices.
Manage distribution of deeds.
Verify the information on the distribution list with actual deeds batches and spot-check.
Verify returned deeds against distribution list and initiate corrective measures.
Manage statistics, exception reports and implement corrective measures.
Prevent and address backlogs.
Attend to queries relating to deeds on the system.
Authorize request for withdrawal of deeds.
Manage the update procedure manual.

Additional details

Grade: National

How to apply

Applications can be submitted by hand delivery during office hours to: Office of the Registrar of Deeds, Western Cape Deeds Registry, 2 Riebeek Street, Cape Town City Centre, Cape Town, 8000. Candidates are also encouraged to apply by using this link http://deedsportal.deeds.gov.za before the closing date as no late applications will be considered. Applications and supporting documents sent to us that are not specified in the advertisement for the post that you are applying for will not be accepted

Application method: Post
Application method: Hand delivery
Enquiries: Ms D Tshabalala/ Mr T Segapu/ Ms M Young
Telephone: (021) 464 7623

Please note

EE Targets: Coloured, Indian and White Males and African, Indian and White Females, and Persons with Disabilities. 127