Assistant Director: Sourcing And Supplier Development

What you will need

• Competencies: Knowledge and understanding of tender and contract management legislative framework in the Public Service
• Knowledge and understanding of PFMA and other SCM Legislation
• Knowledge of Department’s procedures on tenders and contracts administration
• Ability to work in a highly-pressured environment and driven by a sense of urgency to meet deadlines
• Thorough understanding of policy formulation and co- ordination
• Analytical Skills
• Project Management Skills
• Report writing skills
• Communication Skills
• Problem solving skills
• Conflict management skills
• Interpersonal Skills
• Planning and organising skills
• Leadership Skills
• Coordination Skills
• Analytical Skills
• Contract management skills
• Tender management skills
• Team working
• Supervision
• Communication
• Problem Solving and Analysis
• Staff Development
• Financial Management and Procedures
• Budgeting Processes
• Policies, procedures and legislations
• Planning and co-ordinating
• A valid driver’s licence.

Experience

Matric plus NQF level 6/ National Diploma in Supply Chain Management or Logistics, or relevant qualification as recognised by SAQA, coupled with a minimum of 3-5 years’ experience in acquisition and contract management environment.

Driver's licence

A valid driver’s licence.

Skills and competencies

• Competencies: Knowledge and understanding of tender and contract management legislative framework in the Public Service
• Analytical Skills
• Project Management Skills
• Report writing skills
• Communication Skills
• Problem solving skills
• Conflict management skills
• Interpersonal Skills
• Planning and organising skills
• Leadership Skills
• Coordination Skills
• Contract management skills
• Tender management skills

Key responsibilities

• Ensure the updating of suppliers’ database on an ongoing basis
• Ensure the registering of suppliers on departmental supplier database
• Administer the updating of existing information of suppliers on database
• Administer and maintaining effective systems and procedures for suppliers registration and accreditation
• Ensure that goods are procured in line with PFMA, PPPFA, Treasury Regulations and Supply Chain Management Guidelines to Accounting Officers
• Ensure the implementation of and adherence to policies and procedures
• Ensure the submission of approved tender specifications (pack) to GDF for advertising on e-Tender Portal and Government Tender Bulletin
• Conduct briefing sessions
• Guide role players on policy and procedures during the tendering processes
• Present SCM processes or background of the tender to the Bid Evaluation Committee members
• Facilitate all bid committees
• Ensure the preparation of BSC, BEC and BAC minutes
• Ensure preparation of submissions to the Adjudication Committee
• Ensure proper management and facilitation of tender processes
• Ensure the preparation and coordination of all Public Adjudication Committee processes
• 229 Presenting Tender and Sourcing processes to end- users
• Compilation of monthly, quarterly and annual report on tenders to management and Provincial Treasury
• Administer the invitation of quotations from the suppliers listed on the database
• Oversee the obtaining of quotations
• Ensure that goods and services are obtained from the suppliers who score the highest points according to the PPPFA.
• Administer and maintain all records in respect of Requests for Quotations (RFQ)
• Communicate and save information about unreliable service providers
• Interacting with CIPRO/DTI and National Treasury
• Advice service providers on steps to follow to comply with the Departmental requirements
• Facilitate the approval in respect of the awarding of quotations
• Supervise the regular verification of VAT registrations and preferential point system
• identify, assess, and prioritize risks of different projects within the supply chain
• Measure, analyse, and manage the performance of a supplier
• Ensure that supplier performance evaluation and reports are completed for proper management of contracts
• Ensuring that a vendor adequately performs a contracted service
• Monitor contract and commitment registers to ensure that the service providers are not under/ overpaid
• Check that BAC (Bid Adjudication Committee) agendas are compiled correctly
• Manage the distribution of agendas and minutes to all members at least on the two days prior to the meetings
• Check and ensure that minutes of the meetings are correctly taken and clients are informed in writing of the outcome
• Act as advisor to the adjudication evaluation panels
• Arrange ad hoc meeting
• Ensure the recording of deliberations of the meetings
• Management of staff performance
• Management of leave plan
• Management of staff training and development
• Coordinate activities of the

How to apply

• Enquiries: Caiphus/ Andy, cell: 071 474 7078/51
• Telephone: 071 474 7078