Assistant Director: Departmental Performance Monitoring And Reporting

What you will need

• Knowledge of organisational performance management system.
• Knowledge of eQPRS.
• Attention to details.
• Deadline-driven.
• Ability to work under pressure.
• Ability to gather and analyse information.
• Ability to develop and apply policies.
• Government Planning (Legislation and Cycle).
• Government Reporting (Legislation and Cycle).
• Legislative and Regulatory Framework: Public Finance Management Act, 1999 as Amended (PFMA).
• Treasury Regulations of 2005 as amended.
• Framework for Strategic Plans and Annual Performance Plans from the National Treasury 2010.
• National Treasury Framework for Managing Programmes Performance Information. 2007.
• Guidelines for the preparation of the Annual Report.
• Performance Information Handbook
• Policy Framework for the government-Wide Monitoring and Evaluation System.
• Guidelines on the Preparation of Quarterly Performance Reports.
• All applicable directives from relevant authorities.
• Monitoring and Reporting procedures.
• Information Security Policies.
• Administrative procedures.
• Knowledge of analysing, interpreting, monitoring, evaluation and reporting performance information.
• Knowledge of policy development, analysis and implementation.
• Good communication skills (verbal and written).
• Organisational, Planning and Co- ordination skills.
• Ability to work individually and in a team.
• Facilitation and presentation skills.
• Good interpersonal relations skills.
• Analytical and Research skills.
• Financial Management.
• Project Management.
• Personnel Management. 159 Computer literacy.
• Problem-solving skills.
• Creative thinking.
• Innovation.
• Sense of responsibility.
• Initiative.
• Conflict resolution.

Experience

A recognised NQF Level 6 qualification in Social Sciences/ Management/ Business Administration/ Public Administration or equivalent qualification. 3-4 years’ experience in strategic planning, performance monitoring and reporting of which 2 years must be at a senior practitioner level or equivalent.

Skills and competencies

• Good communication skills (verbal and written).
• Organisational, Planning and Co- ordination skills.
• Facilitation and presentation skills.
• Good interpersonal relations skills.
• Analytical and Research skills.
• Problem-solving skills.

Key responsibilities

• The successful candidate will be responsible for coordinating the submission of organisational performance reports in line with the PFMA and Treasury Regulations
• Coordinating communication with all branches with regards to their reporting requirement
• Compiling of the departmental quarterly performance reports to National Treasury and the DPME through eQPRS
• Compiling of ad hoc reports that the Department might be requested to submit to The Presidency, Public Service Commission (PSC), National Treasury, Parliament etc
• Coordinating of the alignment of organisational performance management practices in the Department with organisational performance practices in the public service
• Coordinating Organisational Performance Management Monitoring and Reporting
• Coordinating communication with all branches regarding performance monitoring and compliance with legislative requirements
• Coordinating the collection of quarterly performance progress reports on the implementation of the departmental strategic plan from branches
• Coordinating the analysis of quarterly performance reports received from branches for accuracy, completeness, validity of reported performance information and level of performance against pre-set performance indicators and targets
• Coordinating and compilation of the annual performance report
• Coordinating the compilation of the Director-General’s Annual performance Report to Presidency
• Performing other related duties as may be assigned by the Deputy Director: Monitoring and Reporting
• Coordinating the compilation of the in-year and end year (quarterly and annual) performance information reports
• Preparing the performance information for presentation to the Executive Authority, Accounting Officer, Portfolio Committee, Audit Committee, Branch Managers, and SMS
• Coordinating management of an effective and efficient organisational performance management system
• Developing of an Organisational performance Management System for the Department
• Continuous review of the Organizational performance Management Framework for the Department, which includes policies, procedures and guidelines
• Coordinating the maintenance of an electronic database and hard copy files for all materials and information collected and/or produced (Knowledge Management System/EDMS)
• Continuous development and maintenance of an organisational performance management system for the Department of Tourism
• Embedding a culture of accountability in terms of reporting against set targets
• Developing and maintenance of adequate control measures for effectiveness and efficiency of the business performance management function
• Developing and revise of organisational performance management instruments (e.g. templates)
• Providing all users with access to organisational performance system
• Coordinating the development and maintenance of a reliable database of all stakeholders
• Maintaining and update of the organisational performance management check list and reporting schedule covering all reporting requirements
• Coordinating and management of organisational performance management audits
• Providing inputs for the continuous improvement of the performance management guidelines for consolidation
• Developing a monitoring and reporting schedule
• Developing a reporting template for the branches’ quarterly reports
• Uploading final departmental reports and relevant documents on EDMS

Additional details

• Grade: National

How to apply

To apply visit: https://erecruitment.treasury.gov.za/eRecruitment

• Enquiries: Ms Mantsho Moloantoa
• Telephone: (012) 444 6737

Please note

• EE