Assistant Director: Bids And Contract Administration

What you will need

• The applicant must be in possession of a three (3) year relevant post matric qualification (NQF level 6) or equivalent qualification as recognised by SAQA in Public Administration, Supply Chain Management, Procurement, Logistics

Experience

The applicant must be in possession of a three (3) year relevant post matric qualification (NQF level 6) or equivalent qualification as recognised by SAQA in Public Administration, Supply Chain Management, Procurement, Logistics A Minimum of three (3) years relevant experience in Supply Chain Management at supervisory level Experience in Bids Management and Acquisition Management

Skills and competencies

• Communication skills (Verbal and Written), Computer literacy (MS Word, MS Excel, MS PowerPoint and MS Outlook )
• Attention to details and excellent numeric skills.

Key responsibilities

• The successful candidate will be responsible for managing the Acquisition process effectively
• Attending and advising during the Bid Specification Committee (BSC) or Bid Evaluation Committee (BEC) meetings
• Attending and responding to the audit findings
• Providing secretariat function and support to the BSC and BEC
• Compiling submissions after the BAC has made recommendations to the Director General
• Compiling the bid committees reports
• Compiling the monthly reports
• Administering contracts’ compliance
• Assisting the Deputy Director by providing Secretariat function and support to the Bid Adjudication Committee (BAC)
• Drafting letters to Bidders informing them about the outcome of the bid after the finalisation of the bidding process
• Facilitating the finalisation of the contracts/SLA in consultation with Legal Services
• Facilitating and ensuring that payments of Suppliers Service Providers are done within 30 days
• Notifying the Suppliers Service providers/ Contractors regularly on the status or expiry of contracts
• Updating the Commitment Register when payments are processed
• Coordinating and monitoring the Contracts
• Ensuring proper record keeping of all contracts and relevant documentations
• Reviewing modifications, extensions and contract close-out documents for further action
• Performing any other work as related duties by the managers.
• Ensuring performance development and performance management of staff.

Additional details

• Grade: National

How to apply

• Enquiries: Ms N Monyela
• Telephone: (012) 357 3294, (012) 357 4291

Please note

• The successful candidate must sign an annual performance agreement, annually disclose their financial interests and be subjected to a security clearance.