Registry Clerk

What you will need

• Minimum

Key responsibilities

• Provide registry counter services.
• Attend to clients.
• Handle telephonic and other enquiries received.
• Receive and register hand delivered mail/files.
• Handle incoming and outgoing correspondence.
• Receive all mails.
• Sort, register and dispatch mail.
• Distribute notices on registry issues.
• Receive and capture invoices.
• Render an effective filling and record management service.
• Opening and close files according to record classification system.
• Filing/storage, tracing (electronically/manually) and retrieval of documents and files.
• Complete index cards for all files.
• Operate office machines in relation to the registry function.
• Open and maintain Franking machine register.
• Frank post, record money and update register on daily basis.
• Undertake spot checks on post to ensure no private post is included.
• Open & maintain remittance register.
• Record all valuable articles as prescribed in the remittance register.
• Hand delivers and signs over remittances to finance.
• Send wrong remittances back to sender via registered post and record reference number in register.
• Keep daily record of number of letters franked.
• Process documents for archiving and/ disposal.
• Electronic scanning of files.
• Sort and package files for archives and distribution.
• Compile list of documents to be archived and submit to the supervisor.
• Keep records for archived documents.

Additional details

• Grade: Provincial

How to apply

Applications can be submitted by hand delivery during office hours to: North Gauteng Deeds Registry, at 600 Lilian Ngoyi Street, Berea Park, 0002, Pretoria (Department of Land Reform and Rural Development: Head Office). Candidates are also encouraged to apply by using this link: http://deedsportal.deeds.gov.za before the closing date, as no late applications will be considered

• Application method: Hand delivery
• Enquiries: Mr. H Tshinavhe
• Telephone: (012) 338 7324

Please note

• EE Targets: African, Coloured, Indian and White Males and Indian and White Females, and Persons with Disabilities. 50