Personal Assistant: Operational Management Support

What you will need

• Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification
• Competencies: Knowledge of the following: Legislation, regulatory frameworks, policies and best practices that have a bearing on the line functions
• Information systems that aid in the management of knowledge and information pertaining to the line function
• Project management
• Operational management practices
• Procurement and tendering processes
• Policy development, and operational management, monitoring and review processes
• Modern systems of governance and administration
• Public service procedures, processes and systems
• Regional and local political, economic and social affairs impacting on the provincial government of the Western Cape
• Constitutional, legal and institutional arrangements governing the South African public sector
• Public finance, human resources and discourse management processes
• Public Finance Management Act, National and Provincial Treasury Regulations, other financial policies, prescripts, directives and collective agreements
• Functioning of the Province and the activities of sister departments/related functional areas
• Policies of the government of the day
• Labour Relations legislation and regulations
• Performance management in general.
• Skills in the following: Numeracy
• Computer Literacy
• Language skills.

Experience

A minimum of 3 years’ experience in rendering secretarial/ administrative support services to management/ senior management.

Skills and competencies

• Competencies: Knowledge of the following: Legislation, regulatory frameworks, policies and best practices that have a bearing on the line functions
• Skills in the following: Numeracy
• Language skills.

Key responsibilities

• Provide a secretarial/receptionist support service to the manager
• Render administrative support services to the manager
• Provide support to manager regarding meetings
• Support the manager with the administration of the manager’s budget
• Study the relevant Public Service and departmental prescripts/ policies and other documents and ensure that the application thereof is understood properly.

Additional details

• Grade: Provincial

How to apply

• Enquiries: Ms Malishe Pienaar at (079) 306 3441
• Telephone: (079) 306 3441

Please note

• Shortlisted candidates will be required to attend interviews on a date and time determined by the department and will be required to submit duly completed and signed vetting and supporting documentation within the timeframe communicated by the WCG and prior to the interview date.
• Failure to provide the required duly completed and signed vetting and supporting documentation within the prescribed timeframe, without reasonable justification, may result in the shortlisted candidate not being considered further in the current recruitment 243 and selection process.
• All shortlisted candidates shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• The selection process will be guided by the EE targets of the employing department by applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment