Personal Assistant: Office Of The Director: Provincial Transport Registration

What you will need

• An accredited secretarial diploma and/or administrative qualification on the level of NQF level 5
• Provides a secretarial/receptionist support service to the Director
• Renders administrative support services
• Provides support to Director regarding meetings
• Supports the Director with the administration of the Director’s budget
• Studies the relevant public service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.
• Act as Liaison between the PTR and internal and external stakeholders and role- players.
• use information systems that support the management of knowledge and information relating to the line function
• manage projects
• 254 implement operational management practices
• manage procurement and tendering processes
• manage public service procedures, processes and systems
• manage financial processes in accordance with the Public Finance Management Act, National Treasury Regulations, Provincial Treasury Instructions and other applicable financial policies, prescripts, directives and collective agreements
• perform administrative procedures and processes
• manage general office administration and database management
• manage information and records
• use relevant software packages and computer programmes effectively
• use general information support systems such as BAS
• use current technology, including social media and applications
• Skills: perform numeracy and literacy functions
• perform legal and computer-related functions
• communicate effectively in the required language
• organise and plan activities effectively
• manage people and interpersonal relationships
• communicate effectively in writing
• liaise and network with clients and stakeholders
• compile and write reports
• conduct research
• solve problems
• manage projects
• uphold high ethical standards
• maintain confidentiality
• Other: gather and analyse information
• demonstrate self-management and motivation
• maintain good telephone etiquette
• demonstrate a high level of reliability
• act with tact and discretion
• communicate effectively with people at different levels and from diverse backgrounds
• conduct research and analyse documents and situations
• work effectively under pressure
• work irregular hours when required
• meet tight deadlines
• maintain safety and security awareness.

Experience

A minimum of 3 years experience in rendering Office Management, and Operational and Executive Support. Competencies: Knowledge of and working experience with the legislation, regulatory frameworks, policies and best practices relevant to the line functions

Skills and competencies

• Competencies: Knowledge of and working experience with the legislation, regulatory frameworks, policies and best practices relevant to the line functions
• Skills: perform numeracy and literacy functions

Key responsibilities

• Provides a secretarial/receptionist support service to the Director
• Renders administrative support services
• Provides support to Director regarding meetings
• Supports the Director with the administration of the Director’s budget
• Studies the relevant public service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.
• Act as Liaison between the PTR and internal and external stakeholders and role-players.

Additional details

• Grade: Provincial

How to apply

Only applications submitted online will be accepted. To apply submit your application online only: via http://www.westerncape.gov.za/jobs or https://westerncapegov.erecruit.co

• Application method: Online
• Enquiries: Ms Cornel Geldenhuys
• Telephone: (021) 483 0290