Personal Assistant: Hod Support

What you will need

• Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification
• Competencies: Knowledge of the following: In-depth knowledge and understanding of the relevant legislation/policies / prescripts and procedures
• Financial administration
• Professional ethics, integrity, confidentiality and discretion
• Effective time Management and ability to meet deadlines
• Excellent interpersonal relations
• Planning, organising and coordinating tasks effectively
• Sound judgement and decision-making
• Customer service orientation.
• Skills in the following: Excellent telephone etiquette
• Computer literacy in MS Office Package (Word, Excel, PowerPoint, Teams, Outlook and Internet)
• Financial Management
• Strong Language and Communication Skills (written and verbal)
• Good interpersonal and people- management skills
• High level of reliability and dependability
• Sound organisational and planning skills
• Ability to act with tact and discretion
• Ability to maintain confidentiality and exercise sound judgement in handling sensitive matters
• Self-management and self-motivation
• Ability to work under pressure and manage competing priorities
• Ability to work independently and as part of a team.

Experience

A minimum of 3 years experience in rendering secretarial/ administrative support services to management/ senior management.

Skills and competencies

• Competencies: Knowledge of the following: In-depth knowledge and understanding of the relevant legislation/policies / prescripts and procedures
• Skills in the following: Excellent telephone etiquette
• Strong Language and Communication Skills (written and verbal)
• Good interpersonal and people- management skills
• Sound organisational and planning skills

Key responsibilities

• Provide a secretarial/receptionist support service to the manager
• Render administrative support services to the manager
• Provide support to manager regarding meetings
• Support the manager with the administration of the manager’s budget
• Study the relevant Public Service and departmental prescripts/ policies and other documents and ensure that the application thereof is understood properly.

Additional details

• Grade: Provincial

How to apply

Only applications submitted online will be accepted. To apply submit your application online only: via http://www.westerncape.gov.za/jobs or https://westerncapegov.erecruit.co

• Application method: Online
• Enquiries: Ms D Benjamin
• Telephone: (021) 483 3938

Please note

• Shortlisted candidates will be required to attend interviews on a date and time determined by the department and will be required to submit duly completed and signed vetting and supporting documentation within the timeframe communicated by the WCG and prior to the interview date.
• Failure to provide the required duly completed and signed vetting and supporting documentation within the prescribed timeframe, without reasonable justification, may result in the shortlisted candidate not being considered further in the current recruitment and selection process.
• All shortlisted candidates shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• The selection process will be guided by the EE targets of the employing department.
• By applying for this position, you are consenting to the Western Cape Government contacting your 224 previous employers/managers for an employment