Personal Assistant

What you will need

• A Secretarial Diploma or equivalent qualification.
• Excellent computer literacy skills.
• Advanced proficiency in Microsoft Office suite.
• Good office management skills and knowledge of administrative procedures.
• Sound organisational skills.
• Good people skills.
• High level of reliability.
• Ability to act with tact and discretion.
• Ability to research and analyse documents and situations.
• Good grooming and presentation skills.
• Self-management and motivation.
• Knowledge of dispute resolution process.
• Knowledge of basic financial management.
• People and Diversity management.
• Problem solving and Analysis.
• The successful candidate must be highly reliable, self-motivated, flexible, creative, client and customer focused.
• Remains up to date regarding the prescripts, policies and procedures applicable to her / his work terrain to ensure efficient and effective support to the manager.
• Excellent communication skills (verbal and written).
• Good accountability and ethical conduct.

Experience

Three (3) to five (5) years ‘experience in rendering a support service to Senior Management.

Skills and competencies

• Excellent computer literacy skills.
• Good office management skills and knowledge of administrative procedures.
• Sound organisational skills.
• Good people skills.
• Good grooming and presentation skills.
• Excellent communication skills (verbal and written).

Key responsibilities

• Provide a secretarial / receptionist support service to the manager.
• Implement administrative procedures for the component.
• Receive telephone calls and visitors on behalf of the manager.
• Implement policies and procedures.
• Engage supplier regarding purchased materials.
• Develop implementation plan.
• Ensure that financial procedures are observed in the section.
• Compile monthly reports and present to the managers.
• Do early warning systems.
• Liaise with travel agencies to make travel arrangements for the DDG office.
• Arrange meetings and events for the manager and staff in the unit.
• Process all invoices that emanate from the activities of the work of the manager including the travel and subsistence claims for the unit.
• Draft routine correspondence and reports 100 including records of basic minutes of the meetings of the manager where required.
• Administer matters like leave registers and telephone accounts and proper filing of documents.
• Receive, record and distribute all incoming and outgoing documents.
• Collect all relevant documents to enable the manager to prepare for meetings.
• Provide feedback on identified administrative gaps.
• Provide records on goods and services procured and handle all the procurement items for the office.

Additional details

• Grade: Provincial

How to apply

• Enquiries: Ms NM Bila-Mupariwa
• Telephone: (021) 941 6004