Hospital Clerk

What you will need

• Grade 12 as recognised by SAQA.
• An NQF Level 5 qualification as recognised by SAQA, and / or DHA Qualification: Home Affairs Services (NQF level 5).
• Understanding of all departmental legislation and prescripts.
• Basic Knowledge of the Public Service Regulatory Framework.
• Basic knowledge of Batho Pele Principles.
• Adhere to Standards Operating Procedures for registration of birth and death.
• A valid drivers’ licence.

Professional registration

Adhere to Standards Operating Procedures for registration of birth and death.

Skills and competencies

• Planning and Organising.
• Attention to detail.
• Communication skills.
• Analytical skills.
• Problem solving skills.
• Financial administration.
• Clerical and administration.
• Multitask.
• Teamwork.
• Record and time management.
• Professionalism.
• Proven Client Focus and Orientation.
• Computer Literacy.
• Patriotism, Honesty, integrity and accountability.

Key responsibilities

• The successful candidates will be responsible for, amongst others, the following specific tasks: Render birth registration services to clients.
• Receive notice of birth and relevant supporting documents.
• Complete DHA 24.
• Perform online verification of informant or take full set of fingerprints when online verifications are not available.
• Capture application on the National Population Register.
• Submit application for quality assurance to supervisor.
• Confirm informant’s details.
• Print birth certificate.
• Sign and issue birth certificate as delegated.
• The informant signs the register to acknowledge receipt of the birth certificate.
• Record and maintain a birth occurrence vs. registered births register.
• Record and register of foreign birth occurrences register.
• Provide death registration services to clients.
• Ensure good governance, risk and compliance.
• Ensure effective and efficient management of human, physical and financial resources within the Unit.

Additional details

• Grade: Provincial

How to apply

Apply online using the application link below. Follow the application directions in the official circular.

• Application method: Online
• Enquiries: Western Cape: Mr M Pienaar
• Telephone: (021) 488 1409

Please note

• All attachments for online application must include an application form Z83 and CV only, in PDF and as one (1) document or attachment and saved with surname and initials.
• JPEG (picture/snapshot) applications will not be accepted.
• Failure to do so will result in your application being disqualified.
• Applications quoting the relevant reference number must be submitted on the new form Z83, obtainable from any Public Service Department or on the internet at www.gov.za/documents.
• Received applications using the incorrect application for employment (old Z83) will not be considered.
• Each post(s) advert must be accompanied by its own application form for employment and must be fully completed, initialled and signed by the applicant as instructed below.
• Failure to fully complete, initial and sign the Z83 form will lead to disqualification of the application during the selection process.
• All applications must reach the Judicial Inspectorate for Correctional Services (JICS) on/or before the closing date and time.
• JICS cannot be held responsible for server delays.
• Applications submitted in any other way other than the published link or hand delivery will be treated as invalid.
• All fields of Section A, B, C and D of the Z83 must be completed in full.
• Section E, F, G (Due to the limited space on the Z83, it is acceptable for applicants to indicate “refer to CV” or “see attached”.
• However, the question related to conditions that prevent re- appointment under Part “F” must be answered and the declaration signed.
• Only an updated comprehensive CV (with detailed previous experience, if any) and a completed and signed new Z83 application form is required.
• Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following the communication from Human Resources and such qualification(s) and other related document(s) will be in line with the requirements of the advert.
• Non- RSA Citizens/Permanent Resident Permit holders in possession of foreign qualifications must be accompanied by an evaluation report issued by the South African Qualification Authority (SAQA) (only when shortlisted).
• Applicants who do not comply with the abovementioned instructions/requirements, as well as applications received late will not be considered.
• Failure to submit all the requested documents will result in the application not being considered.
• Correspondence will be limited to shortlisted candidates only.
• All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate’s suitability based on the posts’ technical and generic