Administrative Officer: Supply Chain Management And Fleet Administration (BELLVILLE)

What you will need

• A qualification at NQF level 6 (equivalent or higher) as recognised by SAQA
• A valid (Code B or higher) driving licence.
• NB: People with disabilities that restrict driving abilities, but who have reasonable access to transport, may also apply.
• Competencies: Knowledge and understanding of the following: Information systems that aid in the management of the line function
• Procurement and tendering processes
• Monitoring and review processes
• Modern systems of governance and administration
• Public service procedures, processes and systems
• Human resources management processes
• Labour Relations legislation and regulations
• Performance management in general.
• Skills in the following: Numeracy
• Computer Literacy
• Language skills
• Communication skills (written and verbal)
• Planning and organising
• Administrative skills
• Interpersonal
• People management. 220

Experience

A minimum of 1-year relevant experience

Skills and competencies

• Competencies: Knowledge and understanding of the following: Information systems that aid in the management of the line function
• Skills in the following: Numeracy
• Language skills
• Communication skills (written and verbal)
• Administrative skills

Key responsibilities

• Fleet administration, asset control and operational compliance management
• Administer, verify and maintain the motor driver's licence register for all personnel
• Administrative support services and stakeholder management
• Filing and records management
• Administration of workshop, service and parts manuals
• Handle telephonic enquiries
• Provide administrative support to professional and technical staff
• Administration of filing and registry files
• Respond to machine and procurement enquiries
• Manage communication channels
• Coordinate stationery requirements
• Administer the Plant Management Competition People management, capacity building and performance development
• Manage staff, including work allocation, supervision and mentoring
• Implement and oversee the Staff Performance Management System (SPMS) for reporting staff, including contracting, reviews and final assessments
• Apply progressive discipline where necessary, in line with labour relations prescripts and departmental policies
• Identify staff development needs and facilitate training, coaching and other capacity- building initiatives.

Additional details

• Grade: Provincial

How to apply

Only applications submitted online will be accepted. To apply submit your application online only: via http://www.westerncape.gov.za/jobs or https://westerncapegov.erecruit.co

• Application method: Online
• Enquiries: Ms H Kleinhans
• Telephone: (021) 959 7700

Please note

• Shortlisted candidates will be required to attend interviews on a date and time determined by the department and will be required to submit duly completed and signed vetting and supporting documentation within the timeframe communicated by the WCG and prior to the interview date.
• Failure to provide the required duly completed and signed vetting and supporting documentation within the prescribed timeframe, without reasonable justification, may result in the shortlisted candidate not being considered further in the current recruitment and selection process.
• All shortlisted candidates shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• The selection process will be guided by the EE targets of the employing department by applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment