Administration Clerk Supervisor

What you will need

• A Senior/Grade 12 certificate or relevant qualification.
• A Certificate/National Diploma in Office Administration or relevant qualification will serve as an added advantage.
• The disclosure of a valid unexpired driver’s licence.
• Knowledge of administrative procedures.
• Disciplinary knowledge of labour law.
• Knowledge of dispute resolution process.
• Knowledge of labour relations policies.
• Understanding social and economic development issues.
• Basic financial Management and knowledge of PFMA.
• Knowledge of financial operating systems (PERSAL, BAS, LOGIS, etc).
• Knowledge and insight of human resources prescripts.
• Knowledge management.
• Problem solving and analysis.
• People and diversity management.
• Client orientation and customer focus.
• Good communication skills both (verbal and written).
• accountability and ethical conduct.

Experience

Three (3) to (5) five years’ experience in administration.

Skills and competencies

• Good communication skills both (verbal and written).

Key responsibilities

• Provide administrative support to all personnel in the component.
• Compile and manages budget.
• Controls expenditure, Analyse procurement trends.
• Implement policies.
• Engage supplier regarding purchased materials.
• Develop action plan for the section.
• Administrative functions.
• Assist with the execution of financial administration.
• Receives, checks, compiles payment advises and VA2's and forward them to procurement office for Payment.
• Compile monthly reports.
• Do early warning systems.
• Implement financial transactions.
• Provide procurement services to the component.
• Handle procurement administration for the component.
• Process payment of goods and services acquired by component.
• Check Professional Services Providers claims in terms of rates charged and annual professional fees, provide records on goods and services procured, Goods and services procured.
• Maintain register of the component up to date.
• Allocate tasks to staff and manage progress thereof.
• Keep register up to date.
• Implement approved resolutions.
• Maintenance of register.
• Prepare submissions for the component.
• Allocate tasks to staff and manage progress thereof, Do submissions on behalf of the component Compile monthly reports.
• Implement approved resolutions.
• Keep and maintain the filing system.
• Keep and maintain the attendance register, personnel records and leave register.
• Assist in compiling Human Resource Management documentation.
• Supervise and provide financial administration support e.g.
• Capture and update expenditure.
• Check correctness of subsistence and travel claims and submit to manager for approval.

Additional details

• Grade: Provincial

How to apply

• Enquiries: Mr JF Kriel
• Telephone: (044) 802 2733